Position: Director of Finance and Operations

POSITION SUMMARY
Immaculate Heart Community (IHC), is a nonprofit multiservice agency that advocates for social and economic justice and is committed to building relations in society to foster human development. This is an exciting opportunity for a dynamic leader to help to strengthen, grow and professionalize an established nonprofit organization.

As member of the senior leadership team, the Director of Finance and Operations will play a critical role in setting IHCs financial direction while also being an active participant in the organization’s overall strategy. The position will work closely with the Executive Director and Board of Trustees to develop a robust financial plan that drives decision-making around IHC’s short- and long-term objectives. They will oversee all financial administration, budgeting, revenue projections, nonprofit compliance and financial risk management of the organization. This position leads the finance team in the coordination of fiscal management, budgeting, and asset management. The position also manages the operations manager and their team.

MAJOR RESPONSIBILITIES

Strategy and Leadership

• Using sound judgement and analysis of data and trends both internal and external, the Director must be able to anticipate and react to the need for change, including the development of strategies for growth and expansion.
• Provide strategic recommendations on financial growth based on financial analysis and projections and organizational fiscal policies and needs.
• Liaise with the Board of Trustees serving as the point of contact for the audit and finance committee; effectively communicate and present critical organizational financial matters and maintain continuous lines of communication with senior leadership. Financial Management
• Design and oversee daily fiscal process, including handling cash, processing accounts payable and receivable, and reconciling accounts.
• Analyze and present financial reports in an accurate and timely manner; clearly communicate financial statements; collate financial reporting materials for the Board, and oversee all financial, project/program, donor, and grants accounting.
• Oversee and lead the annual budgeting and planning process in partnership with the Executive Director, senior leadership team and finance committee; administer and review all financial plans and budgets; monitor progress and changes; and keep senior leadership team abreast of the organization’s financial status.
• Monitor investment portfolio and cash flow, and manage relationships with service providers, consultants, managers, and bankers.
• Oversee the annual audit process and ensure the timely and accurate filing of tax returns.
• Manage organizational cash flow and forecasting.
• Implement a robust financial management reporting system; ensure that billing and collection schedule is adhered to and that financial data and cash flow are steady and support operational requirements.
• Update and implement all necessary business policies and accounting practices; improve financial policies and procedures, monitor internal controls.
• Supervise finance department team including 2 general accounting staff.

Operations Management

• Oversee general operations through the supervision of the Operations Manager including: IT, administration, contracts and vendors, graphic design and facilities, to ensure efficient and consistent operations as the organization scales.

Qualifications:

• 10+ years of accounting / financial management experience in the nonprofit sector, with at least 5 years of management experience.
• Minimum of a Bachelor’s degree in accounting, finance or related field, ideally with an MBA/CPA or related degree (note: educational requirements may be waived based on employment history).
• A successful track record in setting priorities; keen analytic, organization and problem- solving skills which support and enable sound decision making.
• Understanding of nonprofit finance and accounting regulations.
• Excellent financial acumen and analytical skills.
• Demonstrated experience with annual budgeting process.
• Experience developing and applying an indirect cost allocation methodology.

The ideal candidate will be visionary with sound technical skills, analytical ability, good judgment and strong operational focus. S/he also will bring exceptional communication skills, including an ability to translate financial concepts to – and to effectively collaborate with -- colleagues who do not necessarily have finance backgrounds. A dynamic team leader and strategic thinker who can positively and productively impact both strategic and tactical operations initiatives. A hands-on participative thought-partner with passion for excellence and innovation with an aptitude for strategic thinking will distinguish this candidate from all others.

Other Requirements: Successful completion of a background investigation (including a criminal history check)

SALARY
$80,000 - $95,000 depending on experience and qualifications. This is an exempt position.

BENEFITS
Paid holidays, vacation, sick and personal days Medical/dental/vision/life/AD&D insurance 403(b) Retirement Plan Other Available Benefits: Mileage Reimbursement, Cell Phone Allowance, Longevity Awards, and all other federal and state leave entitlements.

The Immaculate Heart Community provides equal opportunity in employment for all qualified persons and prohibits discrimination in employment on the basis of race, color, creed, national origin, ethnicity, ancestry, religion, age, sex, sexual orientation, gender identity and expression, marital status, partnership status, disability, genetic information, alienage, citizenship, military or veteran status, status as a victim of domestic violence/stalking/sex offenses, and unemployment status.

Click here to read the Position Profile.

All applications will be processed via online submission. Interested parties should prepare a cover letter and resume and submit by visiting the position site at FindALeader (Click here).


 

Job Title: Operations Manager

Reports To: Director of Finance and Operations
FLSA Status: Exempt
Department: Administration

Summary
Immaculate Heart Community (IHC), is a nonprofit multiservice agency that advocates for social and economic justice and is committed to building relations in society to foster human development. This is an exciting opportunity for a dynamic leader to help to strengthen, grow and professionalize an established nonprofit organization.

The Operations Manager is responsible for the oversight and management of operations for IHC. As a vital member of the team, s/he provides oversight for all organizational operations, technology and administration and facilities, to ensure that the organization runs professionally and efficiently.  This position reports to the Director of Finance and Operations. 

MAJOR RESPONSIBILITIES  

Operations

  • Formalize new operations policies and procedures where needed.
  • Manage implementation of, and compliance with, operations policies and procedures to ensure office efficiency, reliability, and compliance with best practices. Including but not limited to: technology planning, contract management and approval processes, document storage and destruction, risk management, data management and reporting.
  • Implement automations wherever possible.
  • Maintains office efficiency by planning and implementing office systems, layouts, and equipment procurement.  

Supervision

  • Supervise and coordinate operation staff in the organization including: IT, Production Artist, and Administration Assistants to ensure staff productivity.  
  • Ensure that organizational operations (administrative, technology and facilities) are running efficiently and ensure that equipment/service needs are met.    

Vendor Relations

  • Develop, track, and manage vendor contracts and communications, including, but not limited to: hardware, software, and communications, subscriptions, memberships, and publications, credit cards and financial intuitions, equipment, hardware, software, consultants and other vendors.
  • Create vendor cost analysis reports on a regular cycle to ensure that IHC has the best service providers and contracts to meet its current and anticipated future needs.
  • Manage IT staff to create and manage technology plan, including needs assessments, IT log and procurement of hardware and software systems, web development and software development.

Donor Relations

  • In partnership with finance and development staff, assist with donor relations including: annual campaign activities, donation receipts and acknowledgment letters, as well as the generations of donation and in-kind service receipts.
  • Other duties as assigned
  • Act as an ambassador for IHC.
  • Assist management as needed to meet the needs of the organization.

Qualifications and Requirements:

  • Minimum of 7+ years of experience overseeing operations for nonprofit organizations
  • Minimum of 4+ years of experience supervising administrative staff
  • Well-organized with strong attention to detail and follow-through, with the ability to prioritize tasks to meet deadlines.
  • Flexible, solution-oriented, resourceful with ability to handle multiple tasks
  • Must be organized, proactive with strong time-management skills and perform a wide variety of tasks with minimal supervision and maximum efficiency
  • Computer literacy including database management, Microsoft Office Suite, with strong skills in Microsoft WORD and EXCEL.
  • Professional attitude
  • AA degree; bachelor’s degree preferred but not required

Other Requirements:
Successful completion of a background investigation (including a criminal history check)

How to apply
Interested and qualified candidates, please email your cover letter and resume, and three references, to: careers@immaculateheartcommunity.org.   In the Subject line of your email, indicate “Operations Manager [and your name]”. Incomplete packets will not be accepted. No phone calls, please. Only those candidates considered for an interview will be contacted. Please regard your resume as having been received unless your email is bounced back.

SALARY
$45, 800 - $50,000 depending on experience and qualifications.

BENEFITS
Paid holidays, vacation, sick and personal days
Medical/dental/vision/life/AD&D insurance
403(b) Retirement Plan

Other Available Benefits:
Mileage Reimbursement, Cell Phone Allowance, Longevity Awards, and all other federal and state leave entitlements.

Professional Level
Managerial

The Immaculate Heart Community provides equal opportunity in employment for all qualified persons and prohibits discrimination in employment on the basis of race, color, creed, national origin, ethnicity, ancestry, religion, age, sex, sexual orientation, gender identity and expression, marital status, partnership status, disability, genetic information, alienage, citizenship, military or veteran status, status as a victim of domestic violence/stalking/sex offenses, and unemployment status.